Industries

Voice database GDPR-safe

Voice Actors

Voice actors: Mediartis gives you access to your audio samples

Voice, a personal data (un)like another

Whether you’re a dubbing actor, voice-over actor specialised in advertising, video games, documentaries or audiobooks, Mediartis is dedicated to protecting your voice. Your voice is your working tool, but it’s also personal, just like your fingerprints or your DNA. As a voice professional, what does this mean for you?

This means that everyone who stores samples of your voice needs your authorisation to continue using them, to specify for what use, and for how long. EU GDPR imposes specific guidelines that must be followed by individuals and companies when it comes to your personal data. Casting professionals need to adhere to a strict set of usage and processing rules that enforce your personal data rights.

You think your agreement is obvious because you’re the one who sent them your samples? Indeed, this is true for some of your voice data. For others it’s not as cut and dry. Sometimes producers, artistic director and studios themselves, are the ones storing samples from previous production projects you’ve done with them. They do this in order to have your voice references on-hand.

Mediartis, a platform that gives you access to you data

Concretely, you have the right to know who is holding and using every one of your voice samples. The individuals and companies using your clips have a legal obligation to be transparent in their handling of your data. It offers you access to a rich source of information and gives you control of your artistic reputation. Mediartis is the intermediary between you and producers,  we help make sure your data protection rights are enforced.

How does it work?

  • When an organisation owning information about you chooses to manage their voice data with Mediartis, you are automatically notified via the email adress you provided them.
  • Mediartis provides you, by email, a link that allows you to view all personal data an individual or company has concerning you, including all audio extracts, every 2 years.
  • You connect to the platform and grant consent or refusal for them to use each and every element in their castings.
  • You can request the modification or the suppression of some of these data, for example, if they’re too old or inaccurate.
  • You can refuse to have the company hold your data and it will be deleted.

With Mediartis, you are the master of your voice data and the active partner of production companies

Questions? Contact us

Voice actors rights according to GDPR

Right to information and access to data, you can know who has your data and which data are being processed

Right to the deletion of your data or right to be forgotten: change of voice, occupation, unrepresentative sample, etc

Right to rectification of your data, for example, if some were inaccurate or incomplete

Right to limit the processing of your data, so that only the necessary data are collected

Right to portability of your data, within the copyright limit that producers and others may have

For more information on your rights, we invite you to visit the ICO website

Publishers & Producers

All-in-one Voice Data Casting Suite for Editors & Publishers

GDPR Voice Data Processing Included

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Everything Editors and Publishers Need for Voice Casting


Voice Databases and Casting : 3 solutions to optimise and manage voice data confidentiality, security and GDPR compliance!

1

Mediartis transforms your voice data into a structured, practical and pertinent private-cloud database that meets the needs of voice producers working in film, television, advertising, video games, audiobooks, etc. In a global market where audiences expect localised language content to be released simultaneously with language source content, this solution helps you prove your agility by providing larger volumes of high-quality finished voice products with significantly shorter turnaround times than ever before.

2

To manage the challenges GDPR brings concerning voice personal data processing, Mediartis offers an automated GDPR processing solution that enders your data linked to voice actors and their voice samples conform. Your cloud integrated casting engine only allows GDPR compliant samples to be included in castings, to make sure you, partners and clients are protected. 

3

Data confidentiality is ensured for the entire production chain with private, secured and controlled access keys. These keys are need to access the production database or specific casting projects. This solution helps companies to respect the GDPR regulatory framework and protect the circulation of sensitive data from subcontractors, artistic and casting directors, final clients, studios and everyone else.

Mediartis optimises and secures your voice database, provides solutions to GDPR voice data processing challenges, and offers practical tools for sharing information while restricting the circulation of your data 

audiovisual production

The audiovisual industry is in a period of perpetual transformation following the explosion of OTT offers. Evolving at the speed of light in order to meet worldwide demand of localised language of content, the industry depends more and more on local production companies and studios. Voice samples and demos circulate between different partners, from top studio producers to local artistic directors during the different stages of castings. In workflows like these, how can companies comply with regulatory guidelines concerning personal data, knowing the primary producer is responsible for the entire production chain and must ensure that all voice samples used are GDPR conform? Restructuring the entire production workflow with an integrated solution is the only answer! Mediartis simplifies every stage of castings, helping you stay GDPR compliant and deleting all the non-secure samples to protect you from GDPR risks. 

VIDEO GAME INDUSTRY

Business France predicts the European video game industry will reach €107B by 2020.  In 2018, the industry generated record revenues of £5.11B in the UK and €4.9B in France (+ 15% YTY), where 80% of video game production is destined for export. European voice professionals are in high demand for language localisation in what has become one of the strongest voice production segments worldwide. Mediartis proposes cloud data storage, in an ultra-secure environment that keeps your audio safe, ensuring it doesn’t leave your cloud during exchanges taking place during castings. Your data remains completely confidential. This solution protects you from regulatory risks relating to non-compliancy practices of subcontractors in their personal data management.

AUDIOBOOK PUBLISHING

Global demand for audiobooks continues to grow. Audiobook revenues in the US alone, are estimated to have reached $2.5B in 2017. With 18% of consumers reporting they listen to audiobooks, it’s no surprise publishers are rushing to release audio narrations as soon as print copies are published (Audiobooks Publishers Association).  For this specific industry, it’s imperative to find the shining pearl capable of captivating audiences for such long lengths of time, the casting is critical. Mediartis provides a solution to easily master the complexities involved in managing artists personal data and their samples. We offer innovative casting tools, categorisation and structuration of your voice database to help boost your efficiency and you save time. 

GDPR and Voice Samples

GDPR requires that voice actors provide active consent for any utilisation of their voice samples, other than the use defined contractually and for that defined period.

Can you guarantee 100% that all voices in your possession, including the ones you receive daily from hopeful candidates, are registered, monitored, accessible, trackable, secured, not subject to consent renewal,  and currently authorised to be used for castings?

GDPR Obligations

GDPR compliance is mandatory for the entire voice casting production workflow.  You must ensure that everyone involved has acted in compliance with GDPR. 

One weak link, subcontractors included, using non-compliant voice samples, puts the final client and all casting stakeholders at risk of fines up to €20M or 4% of global revenues.

Cloud Voice Database

Centralising voice data on Mediartis provides team members with quick and secured access to your pooled voice resources. Categorisation permits quick filtering and easier access to data assets.

Multilevel access authorisations keep you in control of who accesses what. Top of the line security measures keep your voice data private and secured.

Voice Casting Engine

Powered by your voice database. Optimised with data tagging so your teams quickly find pertinent candidate samples and spend less time on casting searches.  

Your teams organise castings by curating voice shortlists with your search engine that only allows compliant samples to be included. They invite stakeholders to collaborate in private and secured casting environments on your cloud.

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Mediartis: Everything you need to optimise your voice data and provide GDPR-Friendly castings

Cloud based voice data solutions for all professionals working with voice samples. GDPR compliance processing is included.

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ADR and Dubbing Professionals

ADR & Dubbing

Voice Sample Management Suite for Dubbing and ADR Professionals

GDPR Safe Casting Has Never Been Easier

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Localisation of dubbing and ADR is a rapidly growing industry. Dubbing and voice over artists are in high demand as worldwide audiences expect content in their native languages to be released simultaneously with original language source releases. Workloads have tripled and studios struggle to keep up with tighter delivery windows. 

Entertainment Industry

While there are a few multinational groups with dubbing studios worldwide, most companies in the entertainment industry contract post-production studios and voice service freelancers in each territory to manage localised language dubbing logistics for films and TV series. Most studios are staffed with dubbing producers and artistic directors to manage projects.

ADR and CGI Dubbing

Automated dialogue replacement (ADR), popular for computer-generated imagery (CGI), is used in video games, films, television programs, shorts, simulators, commercials, videos, and computer animation. This content also requires contracting localised dubbing and revoicing providers to manage voice production logistics. 

Localised Voice Services

Voice actor specifications vary drastically from project to project. Most dubbing studios and independent freelancers have elaborate voice databases. Often sharing up to 3 or 4 voice clips per role to present actors in different roles and to shortlist candidates, samples are shared via email or data transfer services. 

Voice Samples & GDPR

While this form of voice sample exchanges may be acceptable in many countries and regions, EU GDPR, effective since May 25, 2018, does not allow for “loose” sharing of voice personal data. GDPR requires explicit consent for the storage and use of voice samples. It also imposes very specific storing, sharing, and usage policies.

What is GDPR and Who does it Apply to?

If your company is operating in the EU, contracts service providers in the EU, and/or is processing personal data of European residents (using, storing, sharing voice samples), you have a legal obligation to:

(a) handle and process the voice samples in accordance with GDPR

(b) be capable of ensuring contractors are GDPR compliant

One weak link –  subcontractors included – not processing voice data in compliance with GDPR puts the final client and all casting stakeholders at risk of fines, up to €20M or 4% of global revenues.

Mediartis: ALL-IN-ONE solution for voice database management

Cloud based voice casting solutions for discerning audiovisual professionals working with voices. GDPR compliance processing is included.

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Cloud Voice Database

Centralise your voice clips for easier team access. Manual tagging, or batch tagging via AI technologies help optimise your voice database. 

Localise pertinent candidate voice clips within seconds, and  render casting teams more efficient.  

Top of the line security measures keep your data private and secure.

Voice Casting Engine

Powered by your voice database, the engine only allow GDPR compliant samples to be proposed in castings for  final clients, keeping you and them safe. 

Casting logistics take place on the secured and private cloud. Stakeholders are accorded temporary and limited access to the casting stage. 

Samples cannot be transferred or downloaded to protect your data. 

GDPR processing

Mediartis solutions provide casting integrity for the final client and all stakeholders in the production chain. GDPR compliance processing begins when samples are uploaded to your cloud. 

Live time compliance reporting keeps your team informed of assets status. 

We take care of the entire process, keeping you free to do what you do best!

GDPR voice sample processing

Agencies

All-in-one Voice sample GDPR Management and Casting Suite for Agencies

Your voice database powers your private casting engine

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we help optimise your Voice samples & make them safe

Everything agencies need to optimise voice assets and provide GDPR compliant voice castings

Audio advertising expenditure is forecasted to reach US$31.7B by 2020 (statista) and voice over professionals have never been in higher demand. Many companies are expanding brand reach in new markets with fully localised audio ads. The language services market is expected to reach US$56.18B by 2021, due in large part to projected foreign audio voice over production.

agencies & voice data

The EU General Data Protection Regulation, in effect since May 25th, 2018, has shaken up traditional usage and handling of personal data.

Advertising, communication, and digital agencies providing voice production services have had to rethink and restructure agency organisational and processing of data used every single day.

Agencies must ensure everyone involved is GDPR conform.  One weak link, subcontractors included, puts the final client and all voice casting stakeholders at risk of fines up to €20M or 4% of global revenues.

Experiential Advertising

Consumers engage best with localised and experiential advertising, and in today’s digital age, the challenge of holding listeners interest long enough for a message to be heard is fierce. 

In order to keep an audience’s attention, voice producers count on emotional draw, playing on the sex, voice tone and characteristics of a voice performer. 

In order to maximise engagement and impact, finding the right voice is crucial.

Agency Voice Databases

The quest to cast “perfect voices” is ongoing. Agency voice asset databases are priceless, the fruit of long searches and hard work. 

It’s important to remember that if your agency and/or subcontractors are located in the EU, working with European voices, or operating in Europe, it’s imperative the samples you’re using, sharing, and storing are GDPR compliant. 

Mediartis simplifies agency GDPR processing and helps render your samples compliant with a cloud based solution.

Voice Asset Optimisation

Managing so many voice reels can be difficult as they’re often unorganised, stored on individual computers and not accessible by everyone in the agency. How is your agency organising voice assets? Are clips organisationally centralised and accessible to all team members? Tagged for precision search filtering? Mediartis Cloud Voice Database helps boost agency efficiency through optimisation of voice assets.

Mediartis: we can make your voice data gdpr-friendly

We provide cloud based voice data solutions for all professionals working with voice samples. GDPR compliance processing is included.

Book a free demo

GDPR and Voice Samples

Mandatory for all players in voice production workflows, GDPR imposes specific processing guidelines of all personal data, voice samples included. 

Mediartis begins rendering your voice samples GDPR-friendly the moment they’re uploaded to your cloud. 

We solicit consent requests, provide active consent processing,  manage and route modification and deletion requests for every data element, provide safe & secure access to data, map and record processing… and much more. 

 

GDPR safe Casting

Active consent for usage of every personal data element means you need this for every voice sample used for casting. 

Mediartis provides private and secure casting environments to organise and collaborate with clients.

Final clients access secure castings on your cloud. Voice clips never leave your cloud and cannot be transferred, to protect your assets and confidentiality.

Cloud Voice Database

Centralising voice data on Mediartis helps your team work more efficiently. Pooling agency data assets provides agency-wide access with authorised levels controlled by you. 

Cloud centralisation protects your data and castings in a secured environment, making sure voice exchanges remain confidential and only accessible to those that authorised team members invite for collaboration. 

Top of the line security measures keeps your casting private and secure.

Voice Casting Engine

Powered by your voice database. Optimised with data tagging so your teams spend less time on casting searches. Protect you agency by ensuring your team can only include samples that have been GDPR processed and are “safe” to use for castings.  Your team organises castings by curating voice shortlists with your search engine, then invites stakeholders to collaborate on castings in private and secured environments on your cloud.
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Artistic Agents

voice sample solutions for Talent Agents and Agencies

Provide Safe Voice Samples to Producers and Casting Directors

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Mediartis helps you optimise & secure Voice Samples

Boost Agency Efficiency

Whether you’re an independent talent agent, a voice talent or casting agency, operating in Europe, working with European clients, or European voices, you’ve been directly impacted by the General Data Protection Regulation that protects voice personal data, in effect since May 25th, 2018.

EU and Voice Data

If GDPR applies to you, you are legally obligated to ensure compliant authorisation, usage, storage, security, data access and processing of voice data, even if a voice actor has provided their voice samples to you directly. 

Every time you add a new sample to your database, keep in mind that GDPR applies to every voice clip, and trackable consent, on a regular basis, must be actively accorded in order to hold and use the samples.

Sharing Voice Samples

Your voice sample database probably rivals the British Library in terms of assets. There’s a good chance you have elaborate collections of voice clips on hand for every single one of your talents. Are they all GDPR compliant? 

How are you currently sharing voice samples with producers, casting directors, advertising agencies, large production companies, studios, editors, and publishers? Are you sure you’re not putting project stakeholders at risk? Mediartis proposes a simple solution that renders your handling and sharing of voice samples GDPR compliant. Learn more about our GDPR Processing. 

Optimising Voice Assets

How are you organising talent voice clips? If you’re an agency, are you centralising and pooling your assets? Do your colleagues have secured access? Are your samples optimised and does your voice sample database allow for precise search filtering? 

Do you know which samples are GDPR compliant for use and safe to share with those in charge of castings? The Mediartis Cloud Voice Database can help you work more efficiently and keep casting stakeholders risk free! 

Mediartis: Everything you need to optimise your voice database

Cloud based voice asset solutions for professionals working with voice samples. GDPR compliance processing is included.

Learn more with a 1-on-1 free demo

GDPR and Voice Samples

GDPR compliance is mandatory for the entire workflow chain of voice casting production. 

One weak link, subcontractors, talent agents and agencies included, puts the final client and all casting stakeholders at risk of fines up to €20M or 4% of global revenues.

GDPR Obligations

GDPR imposes clear and strict guidelines for storing and handling personal data, voice samples included.  

Obligations include explicit, active, and trackable consent for every element, identification, providing access, security, respecting modification and deletion requests…

Cloud Voice Database

Centralise and tag voice samples to quickly locate the clips you need when you need them. 

Mediartis begins GDPR compliance processing as soon as samples are uploaded to your cloud. Real time compliance reporting lets you know which clips are GDPR safe.

safe sample "sharing"

Curate talent showcases with GDPR compliant voice clips. Provide casting teams access to your secure cloud. 

Here they can listen to your sample selection and collaborate. By providing risk free access to your talents’ samples, you protect yourself and all project stakeholders. 

Digital publishers voice casting tools

Digital publishers

All-in-One Voice Database Solution for Digital Publishers

Managing Your Voice Data Has Never Been Easier
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Voice Sample Management & Casting Tools for Digital Publishers

Mediartis renders your voice-over clips GDPR compliant for “safe” castings

Digital publishing has exploded with the digitalisation of media content. Agencies are challenging the traditional models of the big studios. Global demand for online video continues to increase and Cisco predicts that video will be 80% of web content by 2021.

In 2018, leading European digital industry revenues reached US$1,237M in the UK, US$812M in Germany, and US$733M in France. Over the same period, digital publishing in the United States grew to nearly US$18B, or almost US$79 per capita (Statista).

Companies are racing to increase global market reach with multi-language audio production with foreign voice over and dubbing.  E-learning, corporate videos, web TV, digital audio advertising, and document accessibility services, such as insurance and healthcare guidebooks have driven voice demand to an all-time high.

Voice production service providers have extensive voice databases to find the “perfect voice” for any project. Management of so much voice data can get complicated.  Voice databases are often under-optimised, resulting in wasted time searching for voice reels. Mediartis provides a comprehensive cloud voice database management solution to help you work more efficiently. Europe accounts for about half of the global languages services market (Statista 2019). Voice production vendors and contractors are challenged with regulatory EU GDPR voice processing logistics. As most digital publishers outsource studios, sound engineers, and other professionals in local markets for “localised” voicing, they are faced with the risk that partners may not be using GDPR compliant voice samples.

Digital Publishers and Voice Data GDPR Compliance

EU GDPR, in effect since May 25, 2018, enforces strict personal data processing laws that impose very specific handling and processing of voice samples. In order to guarantee GDPR compliant castings that ensure that final clients and stakeholders are risk free, companies must be able to confirm compliance of everyone in the workflow.

GDPR applies to who?

GDPR compliant voice processing concerns every stakeholder involved in voice production workflows if any of the participants are operating in Europe (final clients, independent contractors, subcontractors, production houses, etc.), or handling voice data (ie voice reels used for castings) belonging to a European citizen.    

Risks of non-compliancy?

Fines for non-compliance can reach €20M or 4% of global revenues, so it’s a good idea to make sure your casting production team and partners are compliant. One break in the chain puts all workflow participants at risk.

CONTACT US TO LEARN MORE

Mediartis provides cloud-based voice data solutions for all professionals working with voice samples.

GDPR compliance processing is included.

Unleash the power of your voice database with an integrated voice casting engine that optimises your voice assets.

Accelerate revenue growth by deploying a single solution to manage the GDPR compliant lifecyle of customer identity, consent, exactitude and autorisation.

Centralise your voice data and facilitate and control access authorisations to voice actor samples.

Simplify team, customer and partner access through secured and private organisational access management.

Organise castings with collaborators in secured and private casting cloud environments. Your samples are secured and cannot be transferred or downloaded.

Secure cloud voice data management and casting environments with HS256 data encryption, one-time-use access keys with timeout security, & default session timeouts.

Medias secured and encrypted with unique keys, and cipher block chaining encryption (strongest available). As an additional security, the key itself is encrypted by a master key that changes continually.

Ensure GDPR-friendly castings to keep final clients and all voice production stakeholders risk free.

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