Upload your voice sample casting database. We’ll take care of the GDPR details.
Or call us at +33 (0)7 68 59 28 16 (CEST – Paris) for answers now
Cloud casting engine
private voice casting cloud - create & deliver awesome castings
Created by audio post production professionals to make your life easier and save you a lot of time
Powered by your own voice samples. Optimised with tagging for efficient casting.
Or call us at +33 (0)7 68 59 28 16 (CEST – Paris) for answers now
How does is work?
Upload your actor and voice sample database to your secure account where the data is encrypted. Our system structures it for you. We take care of the GDPR compliance. Use cool integrated casting tools to create and deliver incredible voice projects to your clients like they’ve never seen.
Create Voice Castings
- Add your private voice samples
- Create unlimited projects
- Add unlimited medias
- Multi-language casting tools
Manage Castings
- Cast with internal & external collaborators
- Add & edit comments
- Edit sample titles visible to clients
- Rearrange orders by drag & drop
Casting GDPR Integrity
- Only GDPR compliant samples added to castings
- No more sending voice samples
- Deliver compliant castings directly on your private cloud
Casting Security
- Control action authorisations
- Medias are encrypted on the platform
- Medias never leave your cloud
- Actor names not visible to clients
we’ve reimagined voice casting.
GDPR Processing
mediartis takes the hassle out of voice sample gdpr compliance
Your production stakeholders count on your compliance. Are you ready?
protect final clients and yourself with gdpr-friendly castings
We help you establish a solid legal basis for processing actors personal data – 100% independent of work contracts – the EU considers this a subordinate relation.
Mediartis Simplifies Voice Data GDPR Compliance
- We manage: data identification and mapping; consent solicitation, recording & renewal; modification, rectification and deletion requests; and even the tricky and complex obligation of providing data subject access to their data (isolated from your other data and watermarked for added security).
- Personal data enters workflow within 24 hours after you import to your private cloud.
- Real time reporting of individual contact and media compliance.
- Dashboard reporting provides a 360° vision of cloud activity and database compliancy.
Ensure Your Castings are GDPR Compliant
- Internal production teams and external subcontractors collaborate on castings directly on your private and secure cloud.
- Only GDPR compliant voice samples can be added to castings as an added safeguard.
- Your medias never leave the platform – no transferring or downloads possible.
- Control your casting environment authorisations and workchain access to ensure your delivered castings are compliant.
- Deliver final castings by inviting your clients to your private casting cloud.
Why voice GDPR compliance is important for audiovisual professionals
Voice is a biometric personal data protected by EU GDPR. Voice-data (voice sample databases) is subject to complex compliance regulations.
EU GDPR is mandatory for companies working and/or subcontracting in Europe and/or handling EU residents and/or citizens’ data since May 25, 2018.
GDPR imposes strict regulations for storing and using personal data, including voice samples stored and used for castings.
If your company has a collection of voice samples, there are mandatory GDPR obligations you need to respect for storing, using, and sharing these with your clients in castings. Learn more about your obligations here
Industries working with high volumes of voice samples include publishers, producers, ADR & dubbing professionals, digital publishers, advertising agencies, etc.
GDPR risks
Companies, subcontractors and final clients can be fined for non-compliance
Fines as high as 4% of annual global turnover or €20 Million (whichever is greater). There is a tiered approach to fines e.g. a company can be fined 2% for not having their records in order (article 28), not notifying the supervising authority and data subject about a breach or not conducting impact assessment.
Mediartis "Privacy By Design" GDPR Solution:
Alerts data subject that your company is holding and processing their voice samples and other personal data
Solicits and records explicit active user consent and consent-renewal
Records, processes and routes data modification requests
Provides reporting and statistics on GDPR compliancy of your voice data assets
Provides direct secured access to data subjects’ isolated data – watermarked for added security
Deletes data in client cloud voice databases upon user request and/or refusal of consent
Provides transparent and accurate data mapping for GDPR auditing
Provides real time GDPR compliance status for contacts + voice samples
Secures voice data with top-of-the-line technologies
What are your GDPR obligations?
Active Consent
Rules concerning GDPR compliant consent are tighter than every. Illegible terms of use masking consent terms are no longer acceptable.
Clearly worded, easy-to-understand, explicit consent requests that require active confirmation is what GDPR wants to see.
Trackability and duration of consent is also enforced. The request for consent must be given in an intelligible and easily accessible form, with the purpose for data processing attached to that consent.
Right to Access
GDPR exists to protect data subjects, and arms them with strictly enforced rights concerning their personal data.
They have the right to know who is holding their personal data, what personal data is being held specifically, for what reason, how it’s protected and being secured.
They also have the right to access all the personal data a company is holding and using. Controllers must provide a copy of the personal data, free of charge, in an electronic format.
Right to be Forgotten
The right to be forgotten entitles data subjects to demand data controllers erase all personal data from all organisational supports.
Obligations include stopping any further dissemination of their data, and potentially have third parties cease processing of the data.
Excellent internal communication between organisational services is critical for respecting this obligation. Centralising GDPR processing and recording is imperative.
Data Portability
GDPR introduced data portability: a data subject’s right to receive the personal data a company holds concerning them.
Companies must be able to provide “machine readable formats” of every element of data they possess concerning each data subject.
Being capable of providing access to have a global overview of subject data is important. Allowing consent for specific elements helps protect the integrity of assets.
Privacy by Design
Privacy by design calls for the inclusion of data protection from the start of the system designs, rather than an added functionality.
More specifically, “the controller shall… implement appropriate technical and organisational measures… in an effective way… in order to meet the requirements of this Regulation and protect the rights of data subjects”.
While not every company planned ahead for GDPR, it’s urgent to adapt and get the necessary tools in place asap.
GDPR obligations concerning the handling and processing of personal data are many. We recommend visiting the European Commission official website for complete details. Following is an overview of data subjects’ personal rights enforced by the GDPR. If you have questions concerning internal data handling processes and policies in your company, we strongly recommend contacting a data protection consultant or running a data protection audit.
GDPR VOICE DATA COMPLIANCE MADE SIMPLE
Cloud voice database
360° voice casting Database Management
Streamline casting processes with integrated project management & casting tools
Centralise and secure voice samples. Empower your team. Produce incredible voice projects while we manage your GDPR.
Or call us at +33 (0)7 68 59 28 16 (CEST – Paris) for answers now
unleash the power of your voice assets
Secure and private voice casting clouds with cool casting tools – GDPR compliance processing included
Centralise & Optimise Voice Assets
- Teams access pooled voice assets.
- Search assets by keywords and tags.
- Batch tagging tool with customisable tags.
- Collaborate with internal & external stakeholders directly on your cloud.
Manage Actor Profiles & Medias
- Manage actor profiles: languages, URLs, contact details
- Upload unlimited audio files
- GDPR compliance visibility for actors & every media
Administrative Management
- Control access authorisations (5 levels)
- Scalable offers based on number of contact (unlimited medias)
- Your corporate branding in communications
- 7 interface languages
Casting Tools
- Your samples power your private casting engine
- Create unlimited casting and roles
- Deliver final castings to clients directly on your secure cloud
GDPR Compliance Management
- Dashboards provide 100% visibility of account activity and compliance
- Automated GDPR workflows triggered by imports of new contacts / medias and profile updates
- Only compliant contacts and medias can be added to castings
Cloud Security and Privacy
- All data is encrypted in SSL format.
- Encrypted HS256 and unique limited-use keys are generated for accessing accounts
- Data and media are encrypted during upload and while circulating on the network
- Data access and media reading is subject to verification of user access authorisations & time limited
More info on security here
unleash the power of your voice database