Automated data privacy

Freelancer & artist personal data

Mediartis provides a painless “privacy in a box” solution for companies who collect, share and/or receive freelancer & artist personal data, including biometric data such as voice recordings (dubbing & voiceover).

Aligned with the EU GDPR that serves as the model for the majority of global regulations, our technology automates the initial and ongoing privacy compliance of your talents’ data and verify your partners’ data is compliant and not putting you at risk. 

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Automated Workflows

Mediartis solicits, records and renews explicit talent opt-in consent of use of their personal data, 100% independent of work contracts (legal requirement), routes modification & deletion requests, and deletes non-compliant data.

Partner Compliance Visibility

Resource compliance tracked from platform import through to end client project delivery, no matter how many service providers/agents contribute to a project.

Project Compliance

Safeguards ensure only compliant resources are added to projects. Casting compliance is visible in shared projects.

Privacy Management Tools

Compliance dashboard provides a real-time overview of database privacy status. Weekly email organizational task alerts.

Talent Verification & Consent

24/7 secure talent access to their personal data on streaming, media included (voice media watermarked for added security) to help you respect talent access rights and keep your resources updated.

Reporting

Annual privacy compliance reporting. Vendor privacy assessment reporting available on demand.

User Controls

User permissions help you secure data & respect privacy obligations of “need to access”: create, read, update, delete.

Security

Data hosted on AWS France, encrypted at import, at rest and circulating on network. All media shared via controlled streamed access – no physical sharing of personal data.

Mediartis’ technology protects the entire ecosystem, from studios to final clients, with real-time compliance controls, even for multi-partner projects, and makes partner compliance easy to confirm.”

Chris Johnson

CEO – Convergent Risks

Mediartis full set of features

Freelancer & artist data management
Casting creation & delivery
Inbound partner castings
Data privacy
Security
  • Easy import of your freelancer & artist data using excel templates to autogenerate detailed talent profiles.
  • Easy import of your casting media by batch with excel templates or drag & drop from your computer.
  • Elaborate categorization tools to enrich your freelancer & artist profiles and media related searches:  profession(s) and related categories, experience, languages + accents+level, email, telephone, address, URLs, notes, tags, alerts, union(s), agent(s), pricing details, home-studio equipment.
  • Multifunction Media Player for rapid navigation between media and contact profiles, tagging favorites, adding media quickly to new & existing castings, visualizing mini talent CVs + media libraries and more.
  • Visibility of GDPR privacy status for individual data:  validated, modifications requested, rejected, etc.
  • Permission levels to control user access and actions.
  • Invite team members to collaborate.
  • Pre-format casting roles with excel template.
  • Include audio & video files (integrated media player)
  • Add streamed access to media in your private Mediartis database.
  • Seamlessly integrate streamed access to shared partner media into your own project.
  • Add media with drag & drop.
  • Access to Voxing Pro talent bank + media (21k media).
  • Personalize with comments per talent proposition, edit actor names and media titles for shared version.
  • Share branded castings with stakeholders and attribute validation / review / resharing permissions.
  • Project privacy compliance visible in shared version – even when multiple contributors.
  • Attribution of validation, review and resharing permissions when sharing castings.
  • Real-time visibility and alerts for client validations and change requests.
  • Review log: keep track of who reviewed a project and when.
  • Filter by project status: pending, validated, modifications requested.
  • Access shared projects on streaming.
  • Castings shared with you are user-centric and visible only to team members with visibility permissions.
  • Review & validate projects in real-time online.
  • Automated alerts sent to partner when you provide feedback or validate.
  • Seamlessly integrate delivered castings into your own projects.
  • Verify homogeneity of roles across languages.
  • Privacy compliance visible even when multiple vendors contribute to a project.
  • Archive projects for future reference.
  • Initial & ongoing privacy compliance of every data.
  • Automated workflows: explicit talent consent of use, consent renewal/recording, modification & deletion request routing and deletion of non-compliant data, etc.
  • Project privacy compliance safeguards – only compliant media can be used in castings.
  • 24/7 secure talent read-only access to personal data – including media (watermarked for extra security).
  • Project compliance visibility.
  • Data compliance reporting for vendor privacy assessments.
  • Weekly compliance status + task summary.
  • Real-time privacy compliance visibility for each data.
  • No file transfers or downloads.
  • No physical data sharing – media shared by streamed access.
  • Privacy dashboard.
  • Connection links are double encrypted.
  • Data encrypted: import, at rest, network circulation.
  • Real-time user permission controls.
  • User session timeouts.
  • Data hosted: AWS France.
  • App: CleverCloud France.