Additional resources
What localization scenarios are subject to GDPR?
Use Cases for Content Owners, Advertisers and Publishers
Mediartis is an end-to-end voice casting stack that provides a great set of privacy-oriented features that protect dubbing & voiceover project stakeholders from privacy non-compliance risks. It offers the audiovisual industry’s first solution to manage voice personal data in compliance with the GDPR and to provide content owners with tools to verify the voice privacy compliance of their service providers’ projects.
Voice is a biometric personal data, protected by the GDPR and most worldwide data privacy legislations. Voice samples collected and shared during the casting phase pose critical privacy risks in dubbing & voiceover operations. Current industry best practices do not address privacy issues in production, or provide compliance benchmarks or controls, leaving content owners vulnerable to non-compliance risks.
Partner compliance transparency is critical as GDPR introduces the notion of co-responsibility, which means that a data breach at any step, including non-compliant resources used by external vendors, or their own vendors, puts content owners at reputation and financial risks of fines up to 20M€ or 4% of global revenue.
Mediartis understands the privacy risks and challenges associated with voice casting resources and workflows as our company provides voice casting services to more than 800 organizations across the globe. Our expertise can be seen in how easy it is to use Mediartis to manage voice data privacy, internal resources & projects, and inbound vendor castings with project compliance visibility – no matter how many service providers contribute to projects.
1- Internal Project Management
Management tools for inbound vendor projects, and internal projects in one dedicated interface. Inbound vendor castings can be seamlessly integrated into one master project. Projects can be shared cross-service on secure streaming with attributed resharing and validation permissions. Feedback visibility is first level only. User permissions secure database and project.
2- Inbound Partner Project Reception
Casting visibility and access is user-centric. Projects are accessible via streaming, deleting the compliance risks associated with physical file sharing. Your team reviews, reshares with stakeholders, and validates inbound castings on streaming.
3- Internal Data Privacy Management Tools
For organizations with private casting databases (talent info + voice recordings), Mediartis automates the initial and ongoing compliance of talent personal data. A compliance dashboard provides an overview of your database compliance. Weekly reporting and real-time data privacy status filters help your privacy team save time managing tasks. Non-compliant data is automatically deleted. Project compliance safeguards ensure only compliant data can be used in projects.
4- Partner Data Privacy Management Tools
If your partners manage their casting resources and projects on Mediartis, we provide real-time privacy compliance visibility of the projects they share with your organization via the platform – even if multiple service providers have contributed. Project compliance safeguards ensure only compliant data is used in their projects. Automated workflows ensure the ongoing compliance of their casting assets. Vendor compliance reporting.
How does Mediartis work?
Mediartis full set of features
- Easy media upload: drag and drop audio & video files from your computer.
- Easy talent uploads using excel templates to complete talent profiles: name, pseudo, gender, languages + accents, email, telephone, address, URLs, notes, tags.
- Search and filter talents and media by name, gender, language/accent, keywords, tags and privacy status: validated, modifications requested, rejected, etc.
- User permissions: create, read, update, delete.
- Create multiple roles through Excel import.
- Invite team members to collaborate.
- Add streaming access to media in your private Mediartis resource library.
- Drag and drop audio & video files from your computer.
- Seamlessly integrate streamed partner resources.
- Add notes to role propositions.
- Visualize real-time project reviews, validations and change requests.
- Review log: keep track of who reviewed a project and when.
- Personalize actor names and media titles for shared version.
- Search by role titles.
- Filter by creator, creation date, media, roles and reviews.
- User permissions: create, read, update, delete.
- Filter by project status: pending, validated, modifications requested.
- Access shared projects on streaming.
- Review & validate projects in real-time online.
- Verify homogeneity of roles across languages.
- Privacy compliance visibility even when multiple vendor tiers contribute to a project.
- Branded with your logo.
- Attribute validation & resharing permissions.
- Real-time review and validation.
- Projects include streamed media access. No physical file sharing.
- Project privacy compliance visibility – even when multiple contributors.
- Initial & ongoing privacy compliance of every data.
- Automated workflows: explicit talent consent of use, consent renewal/recording, modification & deletion request routing and deletion of non-compliant data.
- Project privacy compliance safeguards.
- 24/7 secure talent access to personal data – including media (watermarked for extra security).
- Project compliance visibility.
- Data compliance reporting for vendor privacy assessments.
- Weekly compliance status + task summary.
- Real-time privacy compliance visibility for each data
- Data deletion countdown.
- No data transfers or downloads.
- No physical data sharing – media shared by streamed access.
- Privacy dashboard.
- Connection links are double encrypted.
- Data encrypted: import, at rest, network circulation.
- Real-time user permission controls.
- User session timeouts.
- Data hosted: AWS France.
- App: CleverCloud France.
"We require full GDPR compliance from our suppliers and receive all of our voice castings via streaming on Mediartis – pleasant, easy, efficient to use and guarantees us full compliance with personal data legislation standards" – Bandaï Namco
"Mediartis has clearly identified a critical weak point in the M&E sector that processes and shares high volumes of voice-personal-data on an ongoing basis. The dynamic nature of data sharing during the casting phase requires technological solutions to ensure the compliance of projects using voice, and to secure all stakeholders in the work chain
"We chose Mediartis and their tools to help our recording studios become the most secure and efficient in terms of personal data protection and GDPR compliance."
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Is your organization currently compliant?
- You delete every sample and freelancer data received at the end of the casting phase.
- You keep resources received from partners after the casting phase and enter these into GDPR compliant processing : talent consent solicitation (100% independent of work contracts), consent recording & renewal, talent access and data portability, treatment of deletion and modification requests within 30 days upon request, etc.
- You confirm the GDPR compliance of resources shared by your vendors and supply chain tiers.
- You ask vendors to upload their resources to your database for use in future projects and don’t manage the GDPR compliance obligations of the resources.
- You download resources on computers, telephones, keep them in your inbox or on a shared corporate server and don’t enter this data into compliance processing.
- Personal data is not secured by “need to access” policies.
- You save resources after a project is completed and don’t manage the GDPR compliance.
- You don’t monitor the voice data GDPR compliance of your vendors and supply chain tiers.
Would you like to learn more about how Mediartis can
help your organization manage your supply chain compliance and simplify your own?