Use Cases for Legal & Privacy Teams
Mediartis provides a voice privacy-centric solution for organizations with dubbing & voiceover operations. Developed to secure the entire supply chain, our technology automates service providers’ legal obligations associated with voice personal data and provides content owners with vendor compliance controls that help them select their partners responsibly.
Voice is a biometric personal data, protected by the GDPR and most worldwide data privacy legislations. Voice samples collected and shared during the casting phase pose the highest privacy risks in dubbing & voiceover operations. The Entertainment industry does not provide standardized privacy best practices and while some organizations have internal voice casting tools, they are not built to manage privacy issues related to voice data.
Partner compliance transparency is critical as GDPR introduces the notion of co-responsibility, which means that a data breach at any step, including non-compliant resources used by external vendors and their own vendors, puts the entire supply chain at reputation and financial risks of fines up to 20M€ or 4% of global revenue.
Mediartis understands the privacy risks associated with voice casting resources and workflows as our company provides voice casting services to more than 800 organizations across the globe. Our expertise can be seen in how easy it is to deploy Mediartis’ privacy solution that protects the entire supply chain from non-compliance risks.
1- Internal Project Management
Management tools for inbound vendor and internal projects in one dedicated interface. Inbound vendor castings can be seamlessly integrated into one master project. Project compliance safeguards ensure only compliant data is added to projects. Projects can be securely shared cross-service on secure streaming with attributed resharing and validation permissions. Feedback visibility is first level only. User permissions secure database and project.
2- Inbound Partner Project Reception
Project compliance is visible and tracked in real-time. Casting visibility and access is user-centric. Projects are accessible via streaming, deleting compliance risks associated with physical file sharing. Receivers can review, reshare with stakeholders, and validate inbound castings on streaming.
3- Internal Data Privacy Management Tools
For organizations with private casting databases (talent info + voice recordings), Mediartis automates the initial and ongoing compliance of talents’ personal data (traditional info + voice recordings). A compliance dashboard provides an overview of organization’s database compliance. Weekly reporting and real-time data privacy status filters help privacy teams save time managing tasks. Non-compliant data is automatically deleted. Project compliance safeguards ensure only compliant data can be used in projects.
4- Partner Data Privacy Management Tools
If organizations’ partners manage their casting resources and projects on Mediartis, project privacy compliance is verified and visible in projects they share with organizations via the platform – even if multiple service providers have contributed. Project compliance safeguards ensure only compliant data is used in all projects. Automated workflows ensure the ongoing compliance of their casting assets. Vendor compliance reporting.
5- Talent Consent of Use of Personal Data
For organizations with private casting databases, Mediartis collects, records and renews talents’ explicit opt-in consent of use of their personal data. A secure interface allows talents to verify their personal data, request modifications and / or deletion of individual data the organization has referenced in their casting database. Voice media is encrypted and audio-watermarked for extra protection.
6- Data Security
To ensure the security and privacy integrity of organization data, voice files are not physically shared in Mediartis casting workflows, only streamed access authorizations are used to include data in castings. Personal data is encrypted during upload to user accounts, at REST and circulating on the network (SSL format encrypted with Advanced Standard HS256 Encryption). Data access is secured with encrypted timeout access keys and user session timeouts (2 hours by default). User media & data is hosted on Amazon SW3 in France. The Mediartis App is hosted by CleverCloud in France. Voice data is accessible via accorded streamed access permissions with immediate revoke possibility and not physically shared by the supply chain.
How does Mediartis work?
Mediartis full set of features
- Easy media upload: drag and drop audio & video files from your computer.
- Easy talent uploads using excel templates to complete talent profiles: name, pseudo, gender, languages + accents, email, telephone, address, URLs, notes, tags.
- Search and filter talents and media by name, gender, language/accent, keywords, tags and privacy status: validated, modifications requested, rejected, etc.
- User permissions: create, read, update, delete.
- Create multiple roles through Excel import.
- Invite team members to collaborate.
- Add streaming access to media in your private Mediartis resource library.
- Drag and drop audio & video files from your computer.
- Seamlessly integrate streamed partner resources.
- Add notes to role propositions.
- Visualize real-time project reviews, validations and change requests.
- Review log: keep track of who reviewed a project and when.
- Personalize actor names and media titles for shared version.
- Search by role titles.
- Filter by creator, creation date, media, roles and reviews.
- User permissions: create, read, update, delete.
- Filter by project status: pending, validated, modifications requested.
- Access shared projects on streaming.
- Review & validate projects in real-time online.
- Verify homogeneity of roles across languages.
- Privacy compliance visibility even when multiple vendor tiers contribute to a project.
- Branded with your logo.
- Attribute validation & resharing permissions.
- Real-time review and validation.
- Projects include streamed media access. No physical file sharing.
- Project privacy compliance visibility – even when multiple contributors.
- Initial & ongoing privacy compliance of every data.
- Automated workflows: explicit talent consent of use, consent renewal/recording, modification & deletion request routing and deletion of non-compliant data.
- Project privacy compliance safeguards.
- 24/7 secure talent access to personal data – including media (watermarked for extra security).
- Project compliance visibility.
- Data compliance reporting for vendor privacy assessments.
- Weekly compliance status + task summary.
- Real-time privacy compliance visibility for each data
- Data deletion countdown.
- No data transfers or downloads.
- No physical data sharing – media shared by streamed access.
- Privacy dashboard.
- Connection links are double encrypted.
- Data encrypted: import, at rest, network circulation.
- Real-time user permission controls.
- User session timeouts.
- Data hosted: AWS France.
- App: CleverCloud France.
Anyone using voice-data, no matter the context, must comply with regulations governing the processing of personal data. This is for sectors such as those in audiovisual & dubbing, who handle the voices of many actors all year long.
It’s urgent for the industry to implement GDPR compliance measures for handling voice personal data, such as audio samples. Mediartis simplifies the task.
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All project stakeholders are co-responsible for project compliance
