Content creators & owners - broadcasters - vod - publishers

Mediartis provides the M&E industry's only vendor privacy compliance controls

100% visibility of project compliance.

Protect your brand with Mediartis

Mediartis helps organizations with dubbing & voiceover operations ensure their business partners are respecting their legal privacy obligations, no matter how many vendor tiers are contributing to projects. Our voice casting stack offers a scalable and secure privacy and casting solution that protects the entire supply chain.

Our collaborative tools provide project compliance visibility and simplify privacy legal obligations for content owners and service providers who receive, store and share voice casting resources such as actor information and voice samples.

Vendor privacy non-compliance risks

Voice is protected by the GDPR and most worldwide data privacy legislations. Voice samples used during the casting phase of dubbing & voiceover production are subject to specific processing obligations and partner compliance transparency is critical for protecting your company from non-compliance risks.

Extra-territorial, GDPR introduces the notion of co-responsibility, and a data breach at any step, including non-compliant resources used by your service providers, or their own vendors, puts your organization at reputation and financial risks. Non-compliance penalties can reach as high as 20M€ or 4% of your last year’s global revenue.

How does it work?

Mediartis automates the initial and ongoing compliance of voice casting resources – actor personal data including voice – the highest risk factor of dubbing & voiceover operations. Resource compliance is tracked and managed from the moment data is added to the platform through to end client project delivery on streaming.

If vendors outsource projects to other vendors, they can receive these projects on Mediartis, verify project compliance and then incorporate these castings into one master casting which is then shared with the end client, thus providing compliance visibility of the entire supply chain.

Key features for your organization

Receive privacy compliant projects from all your vendors in one secure environment. Verify real-time project privacy compliance, no matter how many vendors contribute to projects. Efficient and interactive UIs optimize collaboration between your organization and your network of service providers.

Partner compliance visibility

Project privacy compliance is tracked and visible to your organization – no matter how many service providers contribute to a project.

Team collaboration

Reshare with project stakeholders, whose validation and feedback are visible only to you. Send invitations in 7 languages.

Project library

Manage all projects shared with you in one workspace. Archive completed projects for future reference.

Receive partner projects on streaming

Projects are user centric and shared projects are only visible to the receiver. Data is accessed on streaming, no physical sharing of personal data which would impose compliance processing obligations of the data by the receiver.

Real-time review & validation

Your feedback, validation and modification requests are visible in real-time only to the person who shared the project with you.

Internal project management

Integrate shared partner resources into one master project. Verify homogeneity of roles across languages.

Project confidentiality

Different user permissions let you control project visibility and accessibility: create, read, update, delete.

Project security

Data is hosted on AWS in France and encrypted: import, at rest and network circulation.

What localization scenarios are subject to GDPR?

Mediartis full set of features

Easy media upload: drag and drop audio & video files from your computer.
Easy talent uploads using excel templates to complete talent profiles: name, pseudo, gender, languages + accents, email, telephone, address, URLs, notes, tags.
Search and filter talents and media by name, gender, language/accent, keywords, tags and privacy status: validated, modifications requested, rejected, etc.
User permissions: create, read, update, delete.

Create multiple roles through Excel import.
Invite team members to collaborate.
Add streaming access to media in your private Mediartis resource library.
Drag and drop audio & video files from your computer.
Seamlessly integrate streamed partner resources.
Add notes to role propositions.
Visualize real-time project reviews, validations and change requests.
Review log: keep track of who reviewed a project and when.
Personalize actor names and media titles for shared version.
Search by role titles.
Filter by creator, creation date, media, roles and reviews.
User permissions: create, read, update, delete.
Filter by project status: pending, validated, modifications requested.

Access shared projects on streaming.
Review & validate projects in real-time online.
Verify homogeneity of roles across languages.
Privacy compliance visibility even when multiple vendor tiers contribute to a project.

Branded with your logo.
Attribute validation & resharing permissions.
Real-time review and validation.
Projects include streamed media access. No physical file sharing.
Project privacy compliance visibility – even when multiple contributors.

Initial & ongoing privacy compliance of every data.
Automated workflows: explicit talent consent of use, consent renewal/recording, modification & deletion request routing and deletion of non-compliant data.
Project privacy compliance safeguards.
24/7 secure talent access to personal data – including media (watermarked for extra security).
Project compliance visibility.
Data compliance reporting for vendor privacy assessments.
Weekly compliance status + task summary.
Real-time privacy compliance visibility for each data
Data deletion countdown.
No data transfers or downloads.
No physical data sharing – media shared by streamed access.
Privacy dashboard.

Connection links are double encrypted.
Data encrypted: import, at rest, network circulation.
Real-time user permission controls.
User session timeouts.
Data hosted: AWS France.
App: CleverCloud France.

"We require full GDPR compliance from our suppliers and receive all of our voice castings via streaming on Mediartis – pleasant, easy, efficient to use and guarantees us full compliance with personal data legislation standards" – Bandaï Namco

"Mediartis has clearly identified a critical weak point in the M&E sector that processes and shares high volumes of voice-personal-data on an ongoing basis. The dynamic nature of data sharing during the casting phase requires technological solutions to ensure the compliance of projects using voice, and to secure all stakeholders in the work chain

"We chose Mediartis and their tools to help our recording studios become the most secure and efficient in terms of personal data protection and GDPR compliance."

You delete every sample and freelancer data received at the end of the casting phase.
You keep resources received from partners after the casting phase and enter these into GDPR compliant processing : talent consent solicitation (100% independent of work contracts), consent recording & renewal, talent access and data portability, treatment of deletion and modification requests within 30 days upon request, etc.
You confirm the GDPR compliance of resources shared by your vendors and supply chain tiers.

You ask vendors to upload their resources to your database for use in future projects and don’t manage the GDPR compliance obligations of the resources.
You download resources on computers, telephones, keep them in your inbox or on a shared corporate server and don’t enter this data into compliance processing.
Personal data is not secured by “need to access” policies.
You save resources after a project is completed and don’t manage the GDPR compliance.
You don’t monitor the voice data GDPR compliance of your vendors and supply chain tiers.

Would you like to learn more about how Mediartis can
help your organization manage your supply chain compliance and simplify your own?