Publishing, Media & Entertainment

Do you receive voice castings from partners?

Protect your organisation from financial & brand reputation risks

Are your dubbing suppliers managing their audio GDPR compliance? Are you managing yours?

Voice is a personal data, strictly protected by the GDPR and most worldwide data protection legislations. This means that voice samples used during the casting phase of all dubbing & voiceover production are subject to strict processing obligations

If your vendors use non-compliant assets to cast your projects, they are putting your organisation at risk. 

If you ask vendors to upload their assets to your database for use in future projects and you don’t manage the compliance of these assets, your organisation is not operating in compliance with the EU GDPR regulations and is at risk. A few asset compliance obligations include soliciting actor consent of processing – 100% independent of work contracts, consent renewal and recording, actor access and portability, treatment of modification and delete requests, securing personal data, etcc.

All projects created in Europe, transiting through Europe, or that contain personal data of European actors are subject to the GDPR.

Compliance policies tend to focus on marketing, sales, HR, IT and data security issues. Audio data flows are often overlooked and unmonitored – a risky practice – especially for final clients who have the greatest risk of getting audited.

GDPR introduces compliance co-responsibility

A new twist in data privacy, the GDPR considers the entire work chain co-responsible for each others compliance. 

Final clients are considered data controllers of the data used in projects entrusted to their subcontractors. Contract clauses are insufficient and stakeholders must be able to ensure the compliance of all partners. 

Voice sample circulation in the casting phase of production (click to enlarge)

Is your organisation compliant?

  • You delete every sample received at the end of the casting phase
  • You keep casting assets after the casting phase and enter these into GDPR compliant processing : actor consent solicitation independent of work contracts, consent recording & renewal, actor access and portability, treatment of  deletion  and modification requests, etc.
  • You confirm the GDPR compliance of your vendors
  • You ask vendors to upload their assets to your database for use in future projects and don’t manage the GDPR compliance of the assets 
  • You download assets on your computer/phone, keep them in your inbox or on a shared corporate server 
  • Personal data is not protected
  • You save assets after a project is completed and don’t manage the GDPR compliance  
  • You don’t monitor the voice data GDPR compliance of your vendors
“We require full GDPR compliance from our suppliers and receive all of our voice castings via streaming on Mediartis – pleasant, easy, efficient to use and guarantees us full compliance with personal data legislation standards” – Bandaï Namco

Mediartis — The audiovisual industry's first voice-data GDPR compliance solution

Automated workflows and safeguards simplify GDPR obligations for voice assets used in the casting phase of dubbing and voiceover production. Whether castings are managed internally or by external suppliers, the platform protects everyone from non-compliance risks.

Voice casting GDPR compliance by Mediartis

Voice castings are delivered via streaming to safeguard final clients from voice-data compliance obligations.

Only GDPR compliant voice samples can be added to GDPR-subject castings.

Interactive casting experience with all roles, voice media, comments and actor ratings in one unique interface.

One secure interface centralises all castings shared with you by Mediartis users.

Actor consents are tracked and time-stamped in case of compliance audits.

Castings managed & shared on Mediartis are encrypted and secured..

Want to see how Mediartis can
simplify your voice data compliance?