Publishing, Media & Entertainment

Do you receive voice castings from suppliers?

Protect your organisation from financial & brand reputation risks

Are your dubbing suppliers audio GDPR compliant?

Voice is a personal data, protected by the GDPR and most worldwide data protection legislations. This means that voice samples used during the casting phase of all dubbing & voiceover production are subject to strict processing obligations.

All projects created in Europe, transiting through Europe, or that contain personal data of European actors are subject to the GDPR.

Compliance policies tend to focus on marketing, sales, HR, IT and customer data security issues. Audio data flows are often overlooked and unmonitored – a risky practice – especially for final clients who have the greatest risk of getting audited.

GDPR introduces compliance co-responsibility

GDPR introduces a new twist in data protection… co-responsibility of the entire production chain. This means that studios, production companies, and their final clients are co-responsible for each other’s compliance.

Final clients are considered data controllers of the data used in projects entrusted to their subcontractors. A simple mention in a contract is insufficient, they have an obligation of means of compliance confirmation.

Final clients are responsible for verifying they do not receive or store actor personal data outside of contracted  and the audio produced within this framework.

Voice sample circulation in the casting phase of production (click to enlarge)

Is your organisation compliant?

If you receive voice samples by email, whatever the context:

  • You make sure to delete every sample received at the end of the casting phase
  • If you keep them after the casting phase, you must implement  GDPR compliant policies to process this data
  • Your subcontractor can attest to the conformity of their voice casting database and other sensitive data they share with you
  • You download the samples on your computer, keep them in your inbox or on a shared corporate server
  • Sample access is not protected
  • Samples are not entered into compliance workflows
  • You don’t know how your subcontractors process this voice data
“We require full GDPR compliance from our suppliers and receive all of our voice castings via streaming on Mediartis – pleasant, easy, efficient to use and guarantees us full compliance with personal data legislation standards” – Bandaï Namco

Mediartis — The audiovisual industry's first voice-data GDPR compliance solution

We automate the entire GDPR compliance process for audiovisual post-production voice projects. Whether castings are managed internally or by external suppliers, the platform protects everyone from non-compliance risks.

Voice casting GDPR compliance by Mediartis

Voice castings are delivered via streaming to safeguard final clients from voice-data compliance obligations.

Only GDPR compliant voice samples can be added to GDPR-subject castings.

Optimised casting experience with all roles, audio samples and comments in one project interface.

One secure interface centralises all castings shared with you by Mediartis users.

Actor consents are tracked and time-stamped in case of compliance audits.

Castings managed & shared on Mediartis are encrypted and secured in private clouds.

Want to see how Mediartis can
simplify your voice data compliance?